ADL's Purchasing module reduces the paperwork involved in
requisitioning and ordering supplies for long term care
and sub-acute care facilities. The purchasing agent determines
the items and quantities to order to keep inventory stocked.
Materials and supplies can be ordered via Purchasing
to keep accurate records of the terms and details of the purchase.
Both on-line inquiry and extensive reports are available.
Enter and maintain price schedules to create system-generated bid lists,
which help purchasing agents determine the best sources for buying.
Requisitions
Using the requisition functions, departments can request supplies from
central supply or purchasing. Requisitions are filled from existing inventory:
when a requisition cannot be filled, the module can create a purchase order.
Purchase Orders (POs)
POs specify the material and services to be provided, as
well as costs and payment terms. Each order is assigned a
unique PO number which is referenced on invoices received from the vendor.
Standing Orders
Standing POs provide a limited-time order. The system verifies
that the order's total does not exceed the amount of the PO.
Once the standing order's time period has elapsed, it is no
longer valid.
Blanket Orders
These orders are issued without pricing. Pricing is supplied by the
vendor. Blanket orders are commonly used when the vendor is under
contract to provide the goods.
Reorders
Previously issued purchase orders can be retrieved to create reorders.
Receiving
When shipments are received, the Bill of Lading should be entered and
matched against the purchase orders to determine if the
items were ordered, and that the items received are recorded
in the system.
When all items on a purchase order are received, the order
is flagged as complete and inventory is updated.
Invoices submitted by the vendor cannot be paid until the PO has been completed.
Partial payment can be authorized on partial shipments. |
